Privacy Policy
We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your personal information when you use our website, book a session, sign up for services, or interact with us in other ways.
This policy meets the transparency requirements under the UK GDPR, which means we tell you clearly what data we collect, why we collect it, how we use it, and what rights you have.
1. Who We Are
This website is operated by The Soul Man Scotland. If you have any questions about how we handle your personal data, you can contact us at: Email: steven@thesoulmanscotland.com
2. What Personal Data We Collect
We only collect personal data that is necessary to provide services or improve your experience with us.
Types of data we collect:
a. Information you give us directly
We may collect personal data when you:
make a booking or appointment
fill in a contact form
join a class, workshop, or event
sign up for our newsletter
This may include:
Your name
Email address
Phone number
Booking details
Payment information (handled securely by our payment provider)
b. Automatic data collected when you visit our website
We may collect certain information automatically, including:
Your IP address (anonymised/truncated)
Browser type and version
Pages visited and how long you stay on them
Click and interaction data
This helps us understand how our website is used and improve our services.
3. How We Use Your Data
We use your data only for clear and specific purposes, including:
Confirming and managing your bookings
Responding to your enquiries
Providing services you request
Sending updates or marketing emails (only if you opt in)
Improving our website and services
Complying with legal requirements
We process personal data based on one of these lawful bases:
Contractual necessity: to fulfil bookings or services
Consent: where you have opted in to receive communication
Legitimate interests: to improve our services and protect our business
4. Cookies and Website Analytics
We use cookies and similar technologies to understand how you interact with our site and to improve the experience.
Some cookies are:
Essential cookies: needed for the site to work
Analytics cookies: to collect anonymous data about site usage
You can manage cookie settings through your browser. We do not store personally identifiable data via cookies.
5. Sharing Your Information
We do not sell or rent your personal data to third parties.
We may share your information with:
Service providers who help us run the website and booking system
Email platforms (for newsletters, only if you opted in)
Legal authorities if required by law
We ensure any company that processes data on our behalf protects it securely.
6. How Long We Keep Your Data
We retain your personal data only as long as necessary for the purposes we collected it, including:
Keeping records of bookings and payments
Fulfilling legal or tax obligations
Providing ongoing services
If you ask us to remove your data (see your rights below), we will delete it unless we are legally required to keep it longer.
7. Your Rights
Under UK data protection law, you have certain rights regarding your personal data, including the right to:
Access the personal data we hold about you
Correct inaccurate personal data
Request deletion of your data
Object to processing under certain circumstances
Withdraw consent for marketing communications
If you have questions or want to exercise your rights, contact us at: steven@thesoulmanscotland.com.
You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your data has been misused.
8. Changes to This Privacy Policy
We may update this policy from time to time to reflect changes in our practices or legal requirements.
Any updates will be posted on this page, and the date at the top will be updated.
You should check this page regularly to stay informed of any changes.